Guidelines 

Village of Yesteryear Operating Guidelines

(Revised – July 2015)


 Village of Yesteryear Mission:


To encourage the development and perpetuation of heritage crafts by the display of our products and the demonstration of the skills required for their production; to share what we have learned and developed with all who may be interested.


The Village of Yesteryear is an educational extension of the North Carolina Department of Agriculture and the North Carolina State Fair. As juried members of this group, we will support our established goal that is to encourage the development and perpetuation of heritage crafts by the display of our products and the demonstration of the skills required for their production. We will share what we have learned and developed with all who may be interested, providing hands-on experiences whenever possible.  We will maintain a cordial and friendly environment for our guests and ourselves.


The following guidelines and operating standards have been set forth by the board of directors to help each member maintain the highest standards for the Village.  Please read these guidelines and if you have any questions, please ask one of the board members or the director.


Exhibit Requirements


1. CLARIFICATION REGARDING CRAFTSMANSHIP - Only original crafts made by the exhibitor may be displayed or sold. Molded or reproduction items and crafts produced from prepackaged kits are not acceptable.  It is important to remember that at least 60% of the finished product should represent the WORK of the craftsman.  Additionally, extensive use of contemporary items in a design is not appropriate for the traditional mission of the Village.

 

Craftsmen may assemble kits for sale, if the materials are traditional by nature and the design is original to the craftsman.  Limited edition prints of a craftsman’s own work are permitted with permission from the director.  Only items falling into the category and medium with which a craftsman has been juried may be displayed or sold.  


2. All items must be identified with the maker's name or a card of identification supplied with the sale.


3. A sign of professional quality and made of materials compatible with the craft must be displayed showing your name, city, and state.  Business names are not allowed.  The minimum size should be 12 in. by 20 in. (240 sq. in.) with a maximum size not to exceed 24 inches in any direction (480 sq. in.).   (approved by the Board in May 2015)

4. Exhibit space will be allocated on the basis of need and availability. The average booth will be 8 feet by 8 feet.

Eight-foot tables will be provided. Some booths will be given a 6-foot table to allow exit space for the crafters. Every effort will be made to not give these tables to the same crafters every year, however, be prepared for this to be your year. We realize this can be an inconvenience, but it is necessary and your cooperation is appreciated and expected.


A "Village" table cover must be used.  There is a $30 charge for each tablecloth, which you will keep and maintain as long as you are a member.  We will "re-purchase" the tablecloth for the full initial cost, if the tablecloth is returned in usable shape, should the member decide not to return to the Village.  The front table cover must be 1" from the floor and the top table cover must drape over 12" from the table top. You may use other coverings on the table top, but these coverings cannot overhang the front.


Four booths on the outer wall have vents for the air handling units. These can not be blocked. A loose weave fabric like burlap may be used to cover them as long as air can flow freely. The booth numbers are: 4, 15, 24 & 35

The background of all exhibits located on the perimeter of the building is covered with pegboard seven feet high. The center section is also covered with pegboard but is 8 feet high. You may not exceed these heights with your display. Lights and your sign may be displayed above this height but may not exceed 12" above the wall or block the windows on the perimeter. All backgrounds should be covered with fabric, wood, or other natural material appropriate for a traditional craft venue. This includes the block wall under the pegboard on the perimeter of the building to the floor.


The eight floor booths are "pie slice" shaped and there are two in each quadrant. Solid backdrops on the separating walls may not exceed 5 feet high and shelves or signs may not exceed 8 feet high. There must be good visibility through your booth above 5 feet so as not to obscure the booths in the center section. We don't want our guests to miss anyone.


No solid projections from the rear of your exhibit may extend more than 31 inches into the booth or exceed the height of 8 feet in the center sections or 7 feet on the perimeter.


Displays or other structures used in front must not obscure the view of your booth or your neighbors.  Display cases used in front must not exceed a height of 4 feet. The director must approve use of anything other than the tables.


A walk space of 24 inches must be maintained behind the tables on each side of your exhibit to allow your neighbors to walk through to the nearest exit.


Lights. Power supply in the building is limited. Please use low wattage bulbs and try to limit any other power tools, fans etc. Be prepared to turn off lights, fans, etc. at the request of the directors if circuits become over loaded.


All power cords must be hidden behind your backdrop or under your table. If you must run a cord across the walk space, be sure it is taped to the floor securely.


5. Dress must be colonial, frontier, Native American, or up to early 1900s with standard, comfortable dark shoes. (No sports shoes please). Dress code applies to anyone helping you in your booth also, not just members. Name tags must be worn at all times. Helper tags are available for non-members helping you during the fair.


6. Eating and drinking in your booth is not permitted. Crafts people are allowed to keep a "period" cup/mug/etc of water in their booth.  The container must be something that would fit the time period; (pottery, plain clear glass, etc), no plastic "sippy" cups or logo printed cups or the like are allowed.  Smoking is not permitted in the building at all. You are encouraged to take breaks as needed.  Every member in the Village should assist his or her neighbor.


7. The use of power tools is discouraged. Use of any power tool during business hours must be approved. Spray paint or other aerosol substances must not be used in the building.


8. Visual technology may be used to demonstrate a traditional craft technique or process, if the technique or process can not be safely or adequately presented in a live demonstration in the Village building.  Video may be an important consideration for demonstrations using fire or dangerous chemicals that may pose safety risks to visitors.  Additionally, video may be an option for craft demonstrations that are difficult to fully display due to time sensitive processes.  Use of visual technology should only be used to supplement, not replace, a live demonstration in fulfillment of a craftsman’s contractual obligation.  Care should be taken in the integration of technology in the booth so as not to distract from the overall environment of the Village.  Prior approval by the director is required to use visual technology in a booth.


9. Price tags should not be prominently displayed. We are an educational exhibit. Demonstrating and educating the public should always take priority over selling.  Multiples of the same or similar items should not be displayed. In this case "less is more". Our customers want "one of a kind" crafts.


10. Credit cards may be accepted.  Credit card signs of acceptable size are provided by the Village.  


11. Telephones: Cell phones are not allowed in booths except for use with credit card transactions.   If you must use one for personal calls, please take it outside the building. There is a phone in the office.


12. Break room: Shelves are provided in the break room for storage of back-up stock however, space is limited. Please do not dominate the space. Leave room for the rest of your fellow members.


Coffee, sodas and water are provided in the break room as a courtesy and for a small price. We use the honor system for paying. Please do not abuse this privilege. The drink machine may not be used as a refrigerator to keep your personal food and drinks.


Tables and chairs are provided for eating and breaks. Please clean up after yourself and try to think of others that will be eating after you.


There is a trash can and a recycling bag for bottles and cans. Please make use of these.


13. Hours of Operation: Set-up hours are 8:00 AM to 5:00 PM Tuesday and Wednesday and 8:00 AM until noon on Thursday. Only the set-up crew and security personal will be allowed in the building before Tuesday. Please have your booth ready for inspection by noon Thursday.


The Village is open each day of the fair from 10:00 AM until 9:45 PM. You should be in the building early enough to get your booth ready for business and in your booth before 10:00 AM. You may enter the building only through the side door, (between booth #29 & #30), as early as 8:00 AM. (No earlier please. See section on security). The front door will be available for exits to the restrooms only.


Church will be held in the building each Sunday morning at 9:00 AM. Attendance is voluntary.


General membership meetings will be held on Thursday afternoon following the luncheon and on the second Saturday morning at 9:00 AM. Each member is required to attend.


14. Security: The Village employs its own night time security for the safety of your product. No one is allowed in the building except security during the after hours. This is not only for theft protection but also for fire protection. At least two members will be sleeping in the building each night starting on the Tuesday before opening. In an effort to make these people more comfortable and to help them with their job, please turn off any electrical tools, lights, etc. before leaving the building each night.  


In order to allow the security team relief in the mornings to shower and eat, some of you may be asked to work as door watchers from 8:00 AM to 10:00 AM in the mornings. These duties include keeping out the public until opening. Always be pleasant with the public. The security team thanks you for your help.


15. Windows: Some of the windows around the building can be opened to let out the heat. There is a window stick in the office for this. Remember, if you open a window during the day, close it at night before you leave.


16: Evening clean-up: The Village provides its own evening clean up. Each quadrant will be assigned a sweep leader whose job it is to assign two sweepers form their quadrant to sweep each evening. The sweep schedule is as follows: At 9:30 PM - The person assigned will scatter dust-down on the floor; and at 9:45 PM - lights will dim.  DO NOT start sweeping your booth before the lights dim. Quadrant sweepers, please allow everyone time to sweep their booths out before sweeping the main floor.


17. Class Information: You may have a small sign in your booth indicating that you teach classes and if anyone is interested, instruct them to ask you about this.  It is not acceptable to have brochures or large signs advertising any such classes. (approved by the Board in May 2015)


18. Brochures for craft shows, galleries etc. that are advertising that event or business are not allowed to be given out even if you are exhibiting or showing there. Only material of your own business may be displayed in your booth or given out.


19. No awards or ribbons may be displayed in your booth unless given by the Village of Yesteryear and then only for that year.


Selection Committee Information and Deadlines (approved by the Board in May 2015)


Applications:

  • Members that have missed two consecutive years or more are required to reapply.
  • Members wishing to change their craft must submit a new application to be postmarked no later than April 1st of the current year.  This is for jurying the new craft only, as they are already members.  (Acceptance of the new craft is not guaranteed.)
  • New members must complete application to be postmarked no later than April 25th of the current year.  Applicants may or may not attend the Village picnic in May to briefly demonstrate their craft.
  • Previous applicants who were not accepted may reapply, but must fill out a new application to be considered.
  • All applicants will receive a response within two weeks after the spring selection committee meeting and applicant interviews at the picnic.

Addendums:

  • Addendums must be completed and postmarked no later than April 1 of the current year, before contracts are mailed out.
  • If you are a current member in good standing, addendums are for the purpose of adding work that does not fall under your current craft description, i.e. a tinsmith wishes to add copper work – completing an addendum is sufficient.


Demonstration Review (approved by the Board in May 2015)


As of October 1, 2015, Village members will be held accountable for their demonstrations as described in current year contracts.  Failure to do so will result in the following:

  • Conference with selection committee
  • Probation for up to two years
  • Forfeiture of Village of Yesteryear membership
© Village of Yesteryear 2016